Disclosure: this guide is published by TradieTally. Competitor details come from public vendor information and our comparison pages, as of October 2026.
Air conditioning businesses have two kinds of work: installs that need accurate quotes, and servicing that needs reliable scheduling. Most software is good at one. Here’s what to look for, and why TradieTally handles both.
What should A/C businesses look for in software?
- Fast install quotes for splits, multi-heads and ducted systems, with unit, pipe, bracket, electrical and labour
- Estimating with real margins, because unit prices are easy for customers to compare
- Recurring jobs for six-monthly or annual servicing and maintenance contracts
- Scheduling across installers and service techs
- Electrical work in the same system, for businesses that run their own circuits
- Invoicing with online payments so service customers pay on the day
How do the options compare for A/C work?
| Software | HVAC focus (Oct 2026) | Estimating | Built for |
|---|---|---|---|
| TradieTally | Yes: A/C Smart Bundles, recurring servicing and A/C trade pages | Priced for profit on your real numbers, with profit shown before sending | Owner-operators and growing A/C, electrical and security businesses |
| Simpro | Yes: HVAC | Deep, enterprise-scale | Larger multi-team contractors |
| AroFlo | Yes: HVAC | Check vendor | Contractors relying on supplier catalogues |
| Fergus | Yes: HVAC, electrical and plumbing | Check vendor | Businesses that also do plumbing |
| ServiceM8 | General field service | Light | High-volume small service jobs |
| Tradify | General trades | Quoting rather than estimating | Simple job tracking |
Why is TradieTally the best software for air conditioning businesses?
Split system quotes priced for profit
Each install type is a Smart Bundle: the unit, pipe kit, bracket, isolator and circuit, consumables and labour, with your margin. A 2.5kW Daikin split, for example, shows the inc GST price, your actual cost and the profit before you send it. That’s estimating priced for profit on your real numbers, not guessing. See air conditioning quoting software and how to quote a split system installation.
Recurring servicing that runs itself
Set up six-monthly servicing as a recurring job with the customer site, scope and budget. Each service job is created ahead of its due date, ready to schedule, complete and invoice. See job management software for A/C businesses.
Electrical and A/C together
Many A/C businesses do their own electrical work. TradieTally was built for electricians, security technicians and A/C contractors, so circuits, isolators and installs live in the same quote and job.
The whole job in one app
Scheduling, timesheets, job photos, purchase orders, invoicing with Stripe Pay Now and Xero sync, on web, iPhone and Android.
Set up your split system Smart Bundles and servicing schedule in an afternoon, then try it on real jobs with a 21-day free trial.
When might another option suit you?
Large HVAC contractors with big service teams and enterprise requirements may look at Simpro or AroFlo. If plumbing is a big part of your work, Fergus covers plumbing. For most owner-operators and growing A/C businesses, TradieTally gives you profitable install quotes and recurring servicing in one system.
Key takeaways
- A/C businesses need fast, profitable install quotes and reliable recurring servicing.
- TradieTally combines A/C Smart Bundles, recurring jobs and job management built in.
- Simpro and AroFlo suit larger HVAC contractors; Fergus suits businesses that also do plumbing.